Balance Sheet Reports

The Balance Sheet Details and Summary reports provide the ending balance of assets, liabilities and equity general ledger accounts. Standard accounting practices dictate that balance sheets should be run with an As Of date only, however Nexsure provides the flexibility of running these reports with a date range.

The Balance Sheet Summary report shows ending account balances summarized by account numbers, while the Balance Sheet Details report shows the breakdown of account number totals by region and territory .

To Generate a Balance Sheet Report  

1. On the Primary menu, click REPORTS.
2. On the REPORTS menu, click Reports. The Nexsure Reports dialog box is displayed. 

3. In the Report Type list, select Accounting.
4. In the Report Category list, select General Ledger. 
5. In the Available Reports list, select either Balance Sheet Details or Balance Sheet Summary.  

Tip: Another way to access the balance sheet is to navigate from the ORGANIZATION menu. Use the following path: ORGANIZATION> regions tab > click the Details icon for a region >territories tab > click the Details icon for a territory > accounting > general ledger > balance sheet tab.

6. Click OK. The summary tab is displayed showing the report selected in the header area. 

7. On the navigation toolbar, click New Report Criteria to go to the Nexsure Reports > Report Criteria dialog box.  

8. Under Organization Information, click [Select]. The Nexsure Organization Criteria dialog box is displayed.  

9. In the Nexsure Organization Criteria dialog box, select the desired organization information (in the Region, Territory, Branch, Department, and Unit lists) to query for the report and click Add.   

Note: If the report is being run for the entire organization it is not necessary to make a selection in the Nexsure Organization Criteria dialog box. Only one Region, Territory, or Branch may be selected for each report. When filtering by Department or Unit, add the Branch first then add the Department or Unit.  

Once information has been added to the Include list, it can be removed by selecting the item and clicking Del to remove individual items or Clear to remove all items.  

10. If the organization information is correct, click OK. The organization information selected is added to the Nexsure Reports > Report Criteria screen. 
11. In the Date Information area, select date filters. Date filters are used to set the beginning and ending date of the report.  

The available options are: 

• Date Type: Select either As Of Date or Date Range.
• As Of: Set the end date of the report by using either the calendar dialog box or entering a date in the box.
• Period: Periods can be selected from the Period list, which are based on agency accounting periods or can be entered manually if the desired date range does not fall within the standard accounting periods. Period range filters will return all transactions with a balance due within the date range of the report regardless of the transaction date booked.
• Year: Fiscal years based on the general ledger periods and default to current year.
• Date From: Start date for a selected period.
• Date To: End date for the selected period. 

Note: As Of Date and Date Range options will return the same results since the report will pull invoices based on their payment status within the date range of the report, not date booked of the invoice.  

12. In the Report Format Options area, select one of the options in the Format Type list. 

The available formats are: 

• PDF: This is the default setting that creates the report in a PDF format. The report data is static and cannot be manipulated.
• XLS: Microsoft® Excel® document that can be manipulated as an .xls file. The report is generated with the same formatting used in the PDF format so cells are merged and data may not be stored in individual cells.
• DOC: Microsoft® Word document that can be manipulated as a .doc file.
• XLS (unformatted): Microsoft® Excel® document that can be manipulated as an .xls file. The report is generated with no formatting so cells are not merged and data is stored in individual cells, however column headers do not appear and page breaks are not inserted.  

13. In the Nexsure Reports > Report Criteria dialog box, click OK. The Balance Sheet Details report will start compiling.   

14. To update the compiling status, click Refresh on the navigation toolbar.   

15. Once the report Status is Complete, click the View icon to view the report.   

Related Topics

Working with Reports